Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization.We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across the United States, Latin America, and Asia, we are ready to welcome our next team member!
We believe that Graphite’s strength is in its people. We’re looking for an experienced Facilities Manager for our San Francisco office to oversee all office related tasks and keep daily office operations running smoothly. You will also be supporting our distributed team. This role requires you to be organized, detailed, resourceful, creative, and naturally inclined toward logistics and planning. You will work independently, but have tasks assigned to you to help the office and team get everything they and the office needs. This is a Part-Time position for approximately 20 hours/week. We will need you to be at the office every day, during business hours.
You are eager to be the best at what you do. You are obsessed with learning and developing new skills. You feel comfortable taking full ownership of your projects and working in a performance-driven environment while cultivating a strong sense of team and collaboration.
What you’ll do:
Maintain office efficiency by managing the appearance of common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment to create a distraction-free environment conducive to the team’s productivity
Prepare meals, or order in, with a view to healthy, organic eating. Order kitchen supplies that stay focused on these healthy goals
Manage office retailers, vendors, maintenance crews, and IT to troubleshoot and solve problems
Order and manage the delivery of office supplies and equipment to a global workforce
Support Accounting team needs with tracking of your miscellaneous cost expenditures by maintaining clear records
Manage company documents, and inbound and outbound mail and shipping
Maintain green areas of the office (including our beautiful outside garden) - we love plants and surround ourselves in them!
Working with People Operations, plan virtual and in-person team events and coordinate travel/lodging/car arrangements for the CEO and team as needed
Project management - there will be ad hoc operations projects, and you will oversee them from start to finish and effectively communicate progress to Leadership
What you’ll need:
Experience: You’ll need a minimum of 3 years experience successfully managing an office, ideally in a rapid growth environment, and knowledge of Office Administrator responsibilities, systems, and procedures
Communication & Interpersonal Skills: You’ll need strong written and verbal English communication skills as you’ll be the welcoming face representing Graphite, both in person and virtually
Autonomy and Resourcefulness: You’ll be working independently, with minimal supervision, and delivering premium results
Problem-solving Skills: You’ll need to find solutions to everyday logistical issues to ensure smooth office operations
Organizational Skills: You’ll be coordinating and managing multiple projects/activities simultaneously
Technical Skills: You’ll be using Google apps, Microsoft Office apps, Notion, Asana, Slack, and managing smart devices in the office
Discretion: You’ll be handling confidential and sensitive information
This is a 20 to 25 hours/week position.
You have startup experience
You have some basic gardening experience and/or a green thumb
You enjoy being in the kitchen and feeding others
You have familiarity with google, Sonos, and other smart products
You speak Spanish
How we’ll help:
Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:
Graphite provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information or any other protected classification.